Minutes Of The IX(B) Sqn Annual General Meeting

MINUTES OF THE IX(B) SQUADRON ANNUAL GENERAL MEETING HELD AT RAF MARHAM ON 23 JULY 2015

Committee Members Present:

President………………………………………..AVM S Evans
Chairman……………………………………….Gp Capt N Hay
Vice Chairman…………………………………Gp Capt A Turk
Website Mgr…………………………………….Mr S Bowron
Deputy Sec………………………………………Sgt R Swanson
WO IX(B)…………………………………………WO IX(B) Sqn

Committee Members Apologies:

OC IX(B) Sqn…………………………………Wg Cdr I Sharrocks
Vice President……………………………….Gp Capt (Ret’d) A Ferguson
Treasurer……………………………………..Sqn Ldr (Ret’d) P Lenihan
Secretary……………………………………..Sqn Ldr (Ret’d) A Holland

Item 1 – Welcome

1.   The Chair welcomed all Members to the AGM (that followed OCIX(B) Sqn’s formation brief during the Centenary Reunion Event). He reiterated that the Association Committee’s Number 1 priority remained the securing of funds for a IX(B) Squadron Memorial to be erected at the National Memorial Arboretum (NMA) as soon as possible.

Item 2 – Association Memorial

2.   The meeting was informed that the next meeting of the NMA Lawns and Memorial Committee, when the design would be considered again, would be in August (18th). The Chair encouraged all members to look at John Fox’s excellent design and estimated that it would require about £15000 to ensure the memorial could be funded once the NAM L&M Committee approved the design. The Chair asked all Association Members to consider their ability to pledge funds to support the construction and mentioned that the Committee were considering other fund-raising events, including:

a. Draw for a signed Centenary Print – 23 July 2015.        (Chair/OCIX)

b. Draw for a signed Centenary Print during the CO/WO Dinner to be
held in London – 26 Sep 2015                                                 (Chair/OCIX)

c. Potential fundraising dinner – Apr 2016                           (Chair/OCIX)

Item 3 – Thompson Memorial

3.   Although the previous Committee and AGM had agreed to further plans for a memorial to be erected in Holland at the crash site of George Thompson’s aircraft, the Chairman briefed that the project would be placed on hold until the NMA Memorial Project was complete. However, the Chairman assured the AGM that he was in contact with the Base Cdr, RNAF Volkel and would further his engagement over the summer. Harry Irons commented that he was sure the locals would commit to maintaining the Memorial but this would be one of the aspects of the Committee’s engagement with the Dutch authorities. The meeting supported this prioritisation.                                                    (Chair)

Item 4 – Association Standard

4.   The Chair had begun initial enquiries regarding the design and acquisition of an Association Standard. However, this would require significant funding and was put on hold, prioritised behind the NMA and Thompson memorial projects. The meeting supported this prioritisation.                            (Chair)

Item 5 – Funerals

5.   All members were reminded to put procedures in place should they, their friends or families require Association support at Members’ funerals. The first point of contact in every instance should be the current Association Secretary, who would then inform the relevant Era Sec and agree the division of responsibilities for:

a. Acting as the single Association Point of Contact for the family and if requested by the family, the following:

b.   Informing Association Members via the Association Website and Facebook page.

c.   Liaison with members of the Association and Squadron to seek personnel representation at the funeral service

d.  Liaison with HQ Music Services to seek an RAF trumpeter to play the last post.

e. Offering to act as a conduit between the family and Service charities (eg RAFA, RAF Benevolent Fund) as required.
(All Association Members / Sec/ Era Secs)

Chair Comment: Although not discussed at the AGM, members should not expect attendance of the Squadron Standard or a flypast at Association Members’ funerals.  (All Association Members)

Item 6 – Centenary Event, St Omer.

6.   The Chair thanked the Vice President, Alfie Ferguson for his peerless organisation of the Centenary Celebration events in St Omer during the period 7-9 Dec 2014. The AGM agreed wholeheartedly.

Item 7 – Remembrance Sunday.

7.   All members were reminded of the Annual Pilgrimage to Bardney scheduled for Remembrance Sunday (8 Nov 15) and the need for them to return their attendance proformas and payments to the Association Secretary ASAP. Lunch would be held in York House Officers’ Mess at a cost of £12 per head. The Chair was the Association Project Officer for the Remembrance Sunday events.
 (All Association Members by 30 Sep 15 & Chairman)

Item 8 – Association Accounts.

8. The Chair informed the meeting that the Treasurer was unable to attend the AGM but was currently carrying out a detailed audit of Association Funds post the handover. The Accounts would be submitted to the Members present at the CO/WO Dinner of 26 Sep 2015 for ratification. (Treasurer)

9.   Association Subscriptions would remain fixed at £10 per member per year. Members who had lapsed were reminded that they could pay via cheque or bank transfer:    (All Association Members)

a.  Cheques should be made payable to ‘The IX(B) Squadron Association’.

b. Bank transfer to Sort Code 12-11-03 Account 00403116, using the Member’s name as reference.

Item 9 – Association Information Plan.

10. The Chair informed the meeting that the Association website (www.9sqn.co.uk) and Facebook page (contact the secretary for access – association.sec@9sqn.co.uk) would be used as the primary method for relaying information to Association Members, including the minutes of Committee meetings. The Annual letter would still be circulated with the annual distribution of TABS.  (All Association Members)

Item 10 – TABS.

11.   The AGM was reminded that the TABS Editor (Andy Turk – association.vicechairman@9sqn.co.uk) would welcome articles from any Members to ensure TABS remained an Annual Magazine of the highest quality and a key repository of informative, humorous and/or historic anecdotes. All Members were requested to submit any articles, with or without photos, by 1 Jan 2016.  (Vice Chair & All Association Members)

Item 11 – 2016 Reunion.

12.   The Chair thanked the IX(B) Squadron representatives for their sterling efforts in making the Centenary Reunion such a success and he looked forward to the day’s events. The AGM was informed that the Committee would take back the organisational reins for 2016 and that it would revert to a ‘standard’ September format (Secretary is lead for the Committee). Once the Secretary had contacted BBMF to ascertain the availability of the Lancaster and the Sqn to ensure access to the Officers’ Mess in September 2016, the date would be promulgated ASAP on the Association website and Facebook page. (Sec)

Item 12 – AOB

13.   The Chair thanked the Era Secs for their continued support to the Association.

14.   The Chair thanked Sgt Daz Owen for his efforts in acquiring the Centenary Squadron watches.

Item 13 – Date of next Annual General Meeting

15.   The next AGM will be held on the day of the 2016 Reunion (TBC) at RAF Marham. All Members should forward items for inclusion on the agenda to the Sec by 31 August 2016.  (Sec & All Association Members)

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